Summary March 15th, 2007


Summary of the Meeting of the Board of Directors
Thursday, March 15, 2007
Chappaqua Public Library


Present: Zahra M. Baird, Ann-Marie Cutul, Marci Dressler, Lois Herzberg, June Hesler, Harriet Huang, Opal Lindsay, Cathy Paulsen, Jennifer Ransom, Srivalli Rao, Sara Rodgers, and Ellen Tannenbaum.


Excused: Timothy Baird, Tata Cañuelas, Tracey Jackson, Kathleen Mannino, John Monahan, Janet Murphy, and Karen Zielinski


The meeting commenced at 10:20 A.M. Motion (Herzberg/Hesler) to approve the summary of the meeting from February 8, 2007 with one minor correction passed.


President’s Report:

WLA Slate for 2007-2008: Ransom noted that Rodgers and Cutul have offered to continue as Treasurer and Secretary. Candidate for Vice/President/President Elect has not been found yet. Rao volunteered to e-mail WLA college and school librarians asking if anyone would be interested in this position.


Resignations of Committee and Section members:

Zahra M. Baird as Co-Chair, Youth Services Section Committee (will still chair the Public Relations Committee)
Pat Hansen as Co-Chair of the Support Staff Section Committee
Lois Herzberg as Co-Chair of the Conference Committee
June Hesler as Co-Chair of the Reference Section Committee (still a Committee member) 
Tracey Jackson as Chair of the Legislation Committee 
Kathleen Mannino as Chair of the College Section Committee
John Smith as Co-Chair of the Support Staff Section Committee


New Committee and Section members:

Aurora Cruz, Conference Committee, Co-Chair
Diane Batemarco, College Section Committee, Chair


Treasurer’s Report:

Rodgers reported that, as of February 28, 2007, WLA had $9,740.38 in the Investor’s Choice account and $19,048.88 in the Checking account. She will e-mail statements to Board members.


Membership Report:

WLA has 254 members for 2007. Renewal reminders have been sent via U.S. mail to all 2006 and 2005 members who have not renewed their membership.. The Preliminary Conference flyer has been included in the renewal mailings, sent via e-mail to all 2007 members who have provided Rao with an e-mail address, and has been posted on the SLA Hudson Valley Chapter’s Web site.  Rao will send the final Conference program flyer with registration form to all 2006 and 2007 members with e-mail addresses. Ransom will send Rao electronic versions of both documents. Rao will send this information via US mail to 2007 members without e-mail addresses. Rao needs a membership table at the Annual Conference, preferably near the registration table.


Web Administration Committee:

Z.M. Baird reported on behalf of T. Baird, who has set up a Wiki for WLA Board members. Sheets were distributed with URL, user name and password.


Reference Section:

Hesler reported that Ken Fujiuchi of Buffalo State College will speak about blogs, wikis and other social networking Web sites at the Annual Conference. Fujiuchi has requested to do a morning workshop and will be reimbursed $150 for travel expenses.


Youth Services Section:

Dressler reported that the Youth Services Section is co-sponsoring a Performers Showcase with WLS on March 20, 2007 at White Plains Public Library.  Z M Baird reported that School/Public Library Collaboration will be the morning topic for a panel at the Annual Conference.  The Conference afternoon session will focus on the impact of cultural diversity on library services.


College Section:

Ransom reported on behalf of Mannino that Dorothy Larkin, Associate Professor at the School of Nursing at the College of New Rochelle has agreed to do a session at the Annual Conference. She will talk about stress in the workplace, environmental changes, and working with hostile co-workers. Ransom will check the time of the program with Larkin.


Legislation Committee:

Ransom thanked Jackson, who was excused from attending the meeting, for arranging a successful bus trip to Albany on Library Lobby Day on March 13, 2007.  She urged Board members to keep up the advocacy to the legislators.  Jackson will e-mail a report to Ransom to be distributed to Board members.


Annual Conference:

Registration: Zielinski has volunteered to be Registrar. Cutul and Z.M. Baird will assist her


Tentative Schedule:

8 A.M. – 9 A.M.          Registration and Vendors/Exhibits

8:45 A.M. – 9 A.M.          Business Meeting

9 A.M. – 11 A.M.        Morning workshops (Reference, College and Youth, use time as needed)

11 A.M. – 12 Noon          Vendors/Exhibits/No Conflict Time

12 Noon – 12:10 P.M.          Awards (School Library/Public Library Cooperation Award and Professional Development Scholarship)      

12:10 P.M. – 1 P.M.          Keynote speaker Leslie Burger                

1 P.M. – 2 P.M.  Lunch       

2 P.M. – 2:30 P.M.   Raffle & Author signing

2:30 P.M. – 4:30 P.M.   Afternoon workshops (Youth and Washington Irving Panel)

9 A.M. – 5 P.M. Black Belt librarian workshop with Warren Graham


Lindsay will get in touch with keynote speaker, Leslie Burger, to find out the topic of her address and also ask her if she can do an afternoon workshop on privacy.  Lindsay will find out if Burger needs to be reimbursed for her travel expenses.


Budget and fees:
Z.M. Baird will look for a breakfast sponsor.
Cutul will solicit raffle prizes.
WLA will pay $15 to WLS for each non-WLS Black Belt workshop attendant.
Motion (Z.M.Baird/Herzberg) to increase Conference fees by $5.00 as follows, except student fee will remain the same as last year.

Conference and Luncheon: $25 Library Student, $40 Members, $50 all others

Meetings and Exhibits only: $35 Members, $45 Non-Members (same as last year)

Herzberg urged workshop organizers to inform her of equipment needs A.S.A.P. She has two laptops that can be used.


Hesler asked who would do publicity for Warren Graham’s workshop. Lindsay will look into this.
March 23 is deadline for rough cut flyer and registration form with March 30th as final deadline.


The meeting concluded at 12:00 noon.


                                                Respectfully submitted by Ann-Marie Cutul

Next WLA Board meeting:
Date: Thursday, April 12, 2007
Time: 10 A.M. to 12:00 Noon
Place: Scarsdale Public Library