WESTCHESTER LIBRARY
ASSOCIATION Minutes of the
Board of Directors Meeting March
5,
2009
Present: Diane Batemarco, Aurora
Cruz, Ann-Marie Cutul, De Luca, Ed Falcone, Dan Glauber, James
Leftwich, Srivalli Rao, Carolyn Reznick, Sharon Rothman, and Judith
Rovenger.
Excused: Tim Baird, Zahra M.
Baird, Kate Colquitt, Harriet Huang, Opal B. Lindsay, Michelle Meltzer,
John Monahan, Cathy Paulsen and Karen Zielinski
President’s Report:
· Leftwich asked if meeting at the White Plains
Library was convenient for everyone. All agreed, and it was decided to
hold future meetings at White Plains. Leftwich also inquired about
adding members to the Board, and Reznick mentioned that she knew
someone who might be interested in joining the Support Staff section.
Treasurer’s Report:
· Falcone reported that as of February 27, 2009, the
WLA Checking Account had $18,778.58 and the Savings Account $19,861.78.
Falcone has also filed a WLA income tax statement with the IRS. This is
a new requirement, and another filing will be necessary this summer.
Membership Report:
· Rao reported that WLA has 150 members. She said
academic librarians were less likely to renew, and she will send out a
special email renewal notice to the ones who had not renewed their
membership. The Board discussed ways to add members, and Reznick
volunteered to contact WLS for permission to post the WLA Membership
form with the Annual Conference flyer.
· Rao may be away the next three weeks but will be
back April 3 (April 6 at work). She will email the list of WLA members
to the Board.
Reference Section:
· Reznick reported that the O’Malley’s Social
February 5 was a great success. The Board agreed to repeat it next
year, also with storytelling.
College Section:
· Batemarco reported that all is in order for the
Conference and that she has sent her speaker’s AV equipment information
to Cruz.
Youth Services Section:
· Rovenger reported that the WLA/WLS Performers
Showcase at the White Plains Library March 3 was a great success.
Contact information is posted on the WLA home page, and some of the
handouts will also be posted on the WLS Children Librarians’ blog.
Public Relations Committee:
· Meltzer was excused. Leftwich extended kudos to her
for the excellent Conference flyers. The entire Board expressed its
heartfelt thanks to Meltzer.
Legislation Committee:
· Glauber reported that sign-up for Lobby Day March
10 is going well. There will be 4-5 buses going to Albany. Glauber has
bought snacks and water for the bus on behalf of WLA. He will also
start calling legislators to invite them to the Annual Conference.
Hopefully, Glauber will be able to invite some in person on Lobby Day.
Legislators present at the Conference will be acknowledged on a special
poster board.
Washington Irving Adult Book Selection
Committee:
· De Luca displayed the brochure with the final book
selections. 7,500 copies will be printed together with a number of
posters and 1,000 stickers. A portion of these will be distributed to
Westchester Adult Services librarians with a cover letter asking them
to put up a display with award winning books.
· Annual Conference attendees will also receive
brochures with specially ordered “Washington Irving pens.” De Luca will
contact the Pleasantville Village Bookstore about arrangements for
selling the award winning books at the Conference.
· Nine authors have accepted the invitation to be
part of a Conference workshop to be moderated by Z. M. Baird. Each
author will talk about his or her book and read a selection, followed
by a Q and A session.
· The expenses for producing all the materials will
be about $1,000 to be paid by WLA.
· The Board commended De Luca and her committee for
all their work.
Annual Conference:
Conference flyers:
· Rao will send out an email with the Conference
flyer and Speaker biographies within the next couple of days.
Speakers:
· John Sexton will only have a morning program. The
afternoon program will feature Francine Vernon in a workshop titled
“Math Matters in Libraries.”
· All workshop organizers should let Rothman know if
their speakers will attend breakfast and/or lunch. They should also
notify Falcone about speaker honoraria.
AV Equipment:
· Workshop organizers should send all AV equipment
needs to Cruz. To keep costs down, Board members are encouraged to
bring laptops, microphones, cords, etc. Please let Cruz know what you
are able to bring.
Conference Packets:
· Cutul will order 500 legal size envelopes. Rothman
will order nametags, bracelets, and raffle tickets.
Raffle:
· Cutul will start soliciting raffle prizes and
appreciates assistance from Board members.
· Rothman suggested giving out free raffle tickets in
addition to selling two tickets for a dollar.
· Cutul suggested making a poster board listing
donors and raffle prizes.
WLA Slate 2009-2010:
· Leftwich asked Board members for nominations for
Vice President/President-Elect.
The meeting was adjourned (Cruz/Rovenger) at 11:20 A.M.
Respectfully
submitted by Ann-Marie Cutul
Next two meetings: Date: Thursday, April 2 and
April 30, 2009 Place: White Plains Public
Library
Meeting
Room B on the 2nd floor Time: 10 A.M. – Noon
Note: The library opens
at 10 A.M. If you are early, please let security that you are going to
a meeting and they will let you go upstairs.
